Introduction
Private Club Marketing (“we,” “us,” or “our”) operates Club Estates (clubestates.com), a luxury real estate listing platform specializing in golf, country club, and resort community properties across the United States. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, submit a property listing, or otherwise interact with our services.
By accessing or using Club Estates, you agree to the terms of this Privacy Policy. If you do not agree with the practices described herein, please do not use our website or services.
Effective Date: February 16, 2026
Information We Collect
We collect information in several ways depending on how you interact with Club Estates:
Personal Information You Provide
- Contact Forms and Inquiries: When you submit a contact form, request information about a property, or reach out to us by phone or email, we may collect your name, email address, phone number, and the content of your message.
- Property Listing Submissions: If you submit a property for listing on Club Estates, we collect information about you and the property, including your name, contact details, brokerage affiliation, property address, listing details, photographs, pricing information, and any other details you provide.
- Account Registration: If you create an account on our site, we collect your username, email address, and any profile information you choose to provide.
- Newsletter and Communications: If you subscribe to our email updates or marketing communications, we collect your email address and any preferences you indicate.
Information Collected Automatically
- Browsing Data: When you visit Club Estates, our servers and third-party analytics services automatically collect certain information, including your IP address, browser type and version, operating system, referring URL, pages viewed, time spent on pages, and the date and time of your visit.
- Device Information: We may collect information about the device you use to access our website, including device type, screen resolution, and unique device identifiers.
- Location Data: We may infer your general geographic location based on your IP address to provide relevant property listings and improve our services.
- Cookies and Similar Technologies: We use cookies, web beacons, and similar tracking technologies to collect information about your browsing behavior. See the “Cookies and Tracking” section below for more details.
How We Use Your Information
We use the information we collect for the following purposes:
- Responding to Inquiries: To respond to your questions, property inquiries, and requests for information about listings on Club Estates.
- Property Listing Services: To process, publish, and manage property listings submitted to our platform, and to connect prospective buyers with listing agents and brokers.
- Site Improvement: To analyze usage patterns and trends so we can improve the functionality, content, and user experience of Club Estates.
- Marketing and Communications: To send you promotional materials, newsletters, and updates about new listings, market insights, and Club Estates services, where you have opted in or where permitted by law. You may opt out of marketing communications at any time.
- Transaction Processing: To process listing fees, subscription payments, and other transactions related to our services.
- Legal Compliance: To comply with applicable laws, regulations, and legal processes, and to protect our rights, privacy, safety, or property.
- Fraud Prevention: To detect, prevent, and address fraud, security breaches, and other potentially prohibited or illegal activities.
Cookies and Tracking
Club Estates uses cookies and similar tracking technologies to enhance your browsing experience and gather analytical data about site usage.
Types of Cookies We Use
- Essential Cookies: These cookies are necessary for the basic functionality of our website, including session management, authentication, and security. They include standard WordPress session cookies and login cookies.
- Performance and Analytics Cookies: We use Google Analytics (integrated via the Site Kit by Google plugin) to collect anonymized data about how visitors use our website. Google Analytics uses cookies to track page views, session duration, traffic sources, and user demographics. This data helps us understand how our site is used and how we can improve it. You can learn more about Google Analytics’ data practices at Google’s Privacy Policy.
- Caching Cookies: We use WP Fastest Cache to improve website performance and loading speeds. This plugin may set cookies to manage cached content delivery.
- Functional Cookies: These cookies remember your preferences and settings to provide a more personalized experience on return visits.
Managing Cookies
Most web browsers allow you to control cookies through their settings. You can set your browser to refuse all cookies, accept only certain cookies, or delete cookies that have already been set. Please note that disabling cookies may affect the functionality of certain features on Club Estates.
To opt out of Google Analytics tracking specifically, you can install the Google Analytics Opt-Out Browser Add-on.
Third-Party Services
We work with select third-party service providers to operate and improve Club Estates. These third parties may have access to your information only to perform specific tasks on our behalf and are obligated to protect your data:
- Google Analytics (via Site Kit): We use Google Analytics to analyze website traffic and user behavior. Google processes this data in accordance with its own privacy policy.
- Payment Processors: When you pay listing fees or other charges through Club Estates, your payment information is processed by third-party payment processors. We do not store your full credit card number or payment account details on our servers. Our payment processors adhere to PCI-DSS standards to ensure secure handling of payment data.
- Hosting and Infrastructure Providers: Our website is hosted by third-party providers who maintain the servers and infrastructure necessary to deliver Club Estates to you.
- Email Service Providers: We may use third-party email platforms to send transactional emails and marketing communications on our behalf.
Data Sharing
We do not sell your personal information. We do not rent, trade, or otherwise make your personal data available to third parties for their own marketing purposes.
We may share your information in the following limited circumstances:
- Real Estate Agents and Brokers: When you submit an inquiry about a specific property listing, we may share your contact information and inquiry details with the listing agent or broker associated with that property so they can respond to your request. This sharing is essential to the core function of our platform.
- Service Providers: We share information with trusted third-party service providers who assist us in operating our website, processing payments, and delivering our services, as described in the “Third-Party Services” section above.
- Legal Requirements: We may disclose your information if required to do so by law, in response to a subpoena, court order, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.
- Business Transfers: In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.
Data Security
We take the security of your personal information seriously and implement reasonable administrative, technical, and physical safeguards to protect it from unauthorized access, use, alteration, or destruction. These measures include:
- SSL/TLS encryption for all data transmitted between your browser and our website
- Secure storage of personal data with access limited to authorized personnel
- Regular security assessments and updates to our systems and software
- Use of strong passwords and multi-factor authentication for administrative access
However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
Your Rights
You have certain rights regarding your personal information, subject to applicable law:
- Access: You have the right to request a copy of the personal information we hold about you.
- Correction: You have the right to request that we correct any inaccurate or incomplete personal information.
- Deletion: You have the right to request that we delete your personal information, subject to certain exceptions (for example, where we are required to retain data for legal or regulatory purposes).
- Opt-Out of Marketing: You may opt out of receiving marketing communications from us at any time by clicking the “unsubscribe” link in our emails or contacting us directly.
- Data Portability: Where applicable, you have the right to request your personal data in a structured, commonly used, machine-readable format.
To exercise any of these rights, please contact us at listings@clubestates.com or by using the contact information provided at the end of this policy. We will respond to your request within 30 days or as required by applicable law.
California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA). Club Estates lists properties in California markets, including Malibu, Los Angeles, and other luxury communities, and we are committed to respecting the privacy rights of California residents.
Your California Privacy Rights
- Right to Know: You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources from which the information was collected, the business purpose for collecting the information, and the categories of third parties with whom we share the information.
- Right to Delete: You have the right to request deletion of your personal information, subject to certain exceptions.
- Right to Correct: You have the right to request correction of inaccurate personal information we maintain about you.
- Right to Opt-Out of Sale or Sharing: We do not sell your personal information and do not share it for cross-context behavioral advertising purposes. Therefore, there is no need to opt out of such practices.
- Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA/CPRA rights. We will not deny you services, charge different prices, or provide a different level of service because you exercised your privacy rights.
Categories of Information Collected
In the preceding 12 months, we may have collected the following categories of personal information as defined by the CCPA:
- Identifiers (name, email address, phone number, IP address)
- Internet or other electronic network activity information (browsing history on our site, search queries, interactions with our website)
- Geolocation data (approximate location inferred from IP address)
- Professional or employment-related information (brokerage affiliation, if provided)
- Commercial information (property listing details, transaction history)
How to Submit a Request
California residents may submit a verifiable consumer request by contacting us at listings@clubestates.com or by calling +1 (307) 487-5100. You may make a request up to twice in a 12-month period. We will verify your identity before processing your request and respond within 45 days, as required by law.
Children’s Privacy
Club Estates is not directed at children under the age of 13, and we do not knowingly collect personal information from children under 13. Our services are designed for adults interested in luxury real estate within golf, country club, and resort communities. If we learn that we have inadvertently collected personal information from a child under 13, we will take steps to delete that information as promptly as possible. If you believe that a child under 13 has provided us with personal information, please contact us at listings@clubestates.com.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will revise the “Effective Date” at the top of this page and post the updated policy on Club Estates. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of Club Estates after any changes to this Privacy Policy constitutes your acceptance of the updated terms.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Private Club Marketing
680 S Cache Street, Suite 100-12679
Jackson, WY 83001
Phone: +1 (307) 487-5100
Email: listings@clubestates.com
Website: clubestates.com